Authority to Release Tenant Information Form
This form allows you to document the necessary applicant’s written authorization for FCRA compliance to run a credit report and any other background searches.
Conditional Acceptance Letter
A Conditional Acceptance Letter allows you to specify additional requirements the applicant must meet such as additional deposit monies. The Fair Credit Reporting Act requires that a form of this conditional acceptance letter must be provided to any rental applicant you choose to accept with conditions if that decision is based solely or partly on information in a consumer report. Use our free conditional acceptance letter now.
Denial Letter With Reasons/Adverse Action Letter with Reason
A Denial Letter is also known as an Adverse Action Letter. The Fair Credit Reporting Act requires that a form of this denial letter or adverse action letter must be provided to any rental applicant you choose to deny residency to if that decision is based solely or partly on information in a consumer report. Along with the letter the landlord or property manager must provide a copy of the Consumer Rights Under the FCRA and a copy of the report you based your decision on and the company you used to obtain the screening report.
Denial Letter/Adverse Action Letter
A Denial Letter with Reasons is also known as an Adverse Action Letter with Reasons. It’s very similar to the Denial Letter but it provides specific reasons for denial based on information in the applicant’s a consumer report. A form of this denial letter must be provided to any rental applicant you choose to deny residency if that decision is based solely or partly on information in a consumer report. Along with the letter the landlord or property manager must provide a copy of the Consumer Rights Under the FCRA and a copy of the report you based your decision on and the company you used to obtain the screening report.
Denial of Security Deposit Letter
Download a free form to give to your tenant notice that their security deposit will not be refunded.
Final Notice of Adverse Action
If the results of an employment background report prompts a decision to turn down an applicant or dismiss an employee, federal law requires the employer give that information to the candidate in an adverse action notice. Along with the letter you must provide a copy of the Consumer Rights Under the FCRA and a copy of the report you based your decision on and the company you used to obtain the screening report.
Itemized Security Deposit Deduction
Download a free form to give to your tenant which has an itemized list of security deposit deductions.
Landlord’s Move Out Letter to Tenant
Preparing a move-out letter can help reduce the possibility of disputes especially in regards to the security deposit. Once your tenant gives you notice of intending to leave, provide them with a move out letter to explain how they should leave the rental unit, what needs to be cleaned, what kinds of deductions you may legally make, and where to send the refunded security deposit.
Notice to Pay Rent or Vacate Quit
The Notice to Pay Rent or Vacate is a notice used to demand the rent payment that is overdue and payable. You are legally informing the tenant with this form that you're about to begin eviction proceedings against them if the default is not cured within a set amount of days.
Partial Security Deposit Refund/ Security Deposit Deduction Letter
Download a free form to give to your tenant notice that only part of their security deposit will be refunded.
Receipt for Tenant Screening
It’s legal in most states to charge prospective tenants a fee for the cost of tenant screening and your time. Check your state laws for limits on what you can charge. In the state of California you must provide an itemized receipt to the rental applicant when accepting an application fee.
Sample Tenant Application
This is a sample "basic" rental agreement to use as a starting point. Landlord-tenant state laws vary, are continually changing and some states require certain specific mandatory language to be included. You should always check your state laws for current statutes that may affect the rental agreement you use. Most landlords start with a basic agreement and add/modify clauses as they deem necessary.
Tenant Move In Move Out Form
This form is designed to assist in recording the condition of a rental unit upon moving in and moving out. To be most useful, it should be filled out in the presence of the property owner and the tenant, and each should retain a signed and dated copy. For each line, either check "OK" or describe any persistent problems present.
Tenant Reference Check Form
Always call current and previous landlords or property managers for references even if you have a written letter of reference from a previous landlord. It’s worth the time if it helps you weed out a tenant who may cause problems down the road. To organize the information you gather from these calls, use this tenant reference form, which lists key questions to ask previous landlords and/or property managers.
Tenant's Notice to Vacate
This form is used by the tenant give proper written notice to the landlord when the tenant is vacating and states that the tenant will cooperate with showing the property for re-rental or sale. It includes a place for the tenant to give his forwarding address in order to receive any security refund. It is an excellent way to help reinforce proper move-out procedure.
Virtual Tenant Screening
In the COVID era, it’s never been more important to adapt to the digital environment. Having a virtual rental application process not only saves time but can also open up your options for prospective tenants. Read More
Qualities of a Good Tenant and How to Find Them
A tenant's most important qualities are that they pay their rent on time and take good care of your property. Ideally, you want a tenant who will also be organized, responsible, and communicate any problems or issues. Read More
How to Address Rent Increase
No tenant likes having their rent go up. However, as a landlord, there are ways to handle a rent increase that make it much less likely to lose good tenants to a potentially costly turnover. Even if a tenant has already decided to move out, you might not know it when you choose to initiate a rent increase. Read More