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Useful Tenant Forms

Tenant

Authority to Release Tenant Information Form

This form allows you to document the necessary applicant’s written authorization for FCRA compliance to run a credit report and any other background searches.

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Conditional Acceptance Letter

A Conditional Acceptance Letter allows you to specify additional requirements the applicant must meet such as additional deposit monies. The Fair Credit Reporting Act requires that a form of this conditional acceptance letter must be provided to any rental applicant you choose to accept with conditions if that decision is based solely or partly on information in a consumer report. Use our free conditional acceptance letter now.

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Denial Letter With Reasons/Adverse Action Letter with Reason

A Denial Letter is also known as an Adverse Action Letter.  The Fair Credit Reporting Act requires that a form of this denial letter or adverse action letter must be provided to any rental applicant you choose to deny residency to if that decision is based solely or partly on information in a consumer report. Written notices provide proof of FCRA compliance.

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Denial Letter/Adverse Action Letter

A Denial Letter with Reasons is also known as an Adverse Action Letter with Reasons. It’s very similar to the Denial Letter but it provides specific reasons for denial based on information in the applicant’s a consumer report. A form of this denial letter must be provided to any rental applicant you choose to deny residency if that decision is based solely or partly on information in a consumer report. Written notices provide proof of FCRA compliance.

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Denial of Security Deposit Letter

Download a free form to give to your tenant notice that their security deposit will not be refunded.

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Final Notice of Adverse Action

If the results of an employment background report prompts a decision to turn down an applicant or dismiss an employee, federal law requires the employer give that information to the candidate in an adverse action notice. Along with the letter the employer must provide a copy of the Consumer Rights Under the FCRA.

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Itemized Security Deposit Deduction

Download a free form to give to your tenant which has an itemized list of security deposit deductions.

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Landlord’s Move Out Letter to Tenant

Preparing a move-out letter can help reduce the possibility of disputes especially in regards to the security deposit. Once your tenant gives you notice of intending to leave, provide them with a move out letter to explain how they should leave the rental unit, what needs to be cleaned, what kinds of deductions you may legally make, and where to send the refunded security deposit.

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Notice to Pay Rent or Vacate Quit

The Notice to Pay Rent or Vacate is a notice used to demand the rent payment that is overdue and payable. You are legally informing the tenant with this form that you're about to begin eviction proceedings against them if the default is not cured within a set amount of days.

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Partial Security Deposit Refund/ Security Deposit Deduction Letter

Download a free form to give to your tenant notice that only part of their security deposit will be refunded.

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Receipt for Tenant Screening

It’s legal in most states to charge prospective tenants a fee for the cost of tenant screening and your time. Check your state laws for limits on what you can charge. In the state of California you must provide an itemized receipt to the rental applicant when accepting an application fee.

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Sample Tenant Application

This is a sample "basic" rental agreement to use as a starting point. Landlord-tenant state laws vary, are continually changing and some states require certain specific mandatory language to be included. You should always check your state laws for current statutes that may affect the rental agreement you use. Most landlords start with a basic agreement and add/modify clauses as they deem necessary.

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Tenant Move In Move Out Form

This form is designed to assist in recording the condition of a rental unit upon moving in and moving out. To be most useful, it should be filled out in the presence of the property owner and the tenant, and each should retain a signed and dated copy. For each line, either check "OK" or describe any persistent problems present.

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Tenant Reference Check Form

Always call current and previous landlords or property managers for references even if you have a written letter of reference from a previous landlord. It’s worth the time if it helps you weed out a tenant who may cause problems down the road. To organize the information you gather from these calls, use this tenant reference form, which lists key questions to ask previous landlords and/or property managers.

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Tenant's Notice to Vacate

This form is used by the tenant give proper written notice to the landlord when the tenant is vacating and states that the tenant will cooperate with showing the property for re-rental or sale. It includes a place for the tenant to give his forwarding address in order to receive any security refund. It is an excellent way to help reinforce proper move-out procedure.

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Industry News

2021 Tax Preparation for Landlords and Property Managers

Most landlords realize that tenant screening is only part of the formula for success as a real estate investor. Knowing how to minimize the amount that has to be spent in taxes at the end of the fiscal year while still operating within the tax laws is equally as vital to your success as a landlord. Read More

Reporting Non-Payment of Rent to Credit Bureaus

As a Property owner or manager, there is little more frustrating than a tenant who fails to pay rent as agreed. The situation is costly, time-consuming, and aggravating. Learn how to navigate non-payment issues with the credit bureaus. Read More

Security Deposit Rules for Landlords and Property Managers

What are the rules for how a security deposit can be used and how long does a landlord or property manager have to return a security deposit by law? Read More